VELOTHON Wales

Cardiff, Wales Jul 9, 2017

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FAQs

FAQs

  1. What is VELOTHON Wales?

  2. What is a VELOTHON?

  3. What type of bicycle will I need and are tandems allowed?

  4. Is the route available?

  5. What is the exact route distance?

  6. I want to start with my friends/club mates/family. How can I arrange this?

  7. Are there any cut off times for this event?

  8. What is the minimum age for VELOTHON Wales participants?

  9. Can I change my estimated average speed?

  10. I need to withdraw due to injury, work, family commitments etc. Can I have a refund?

  11. Can I defer my entry to next year or transfer my event distance?

  12. I entered the wrong event, can I change which distance I am registered for?

  13. How can I volunteer?

  14. Where is the best place to spectate?

  15. Will you mail out race numbers and race information? When will I receive these?

  16. When will I know my start time?

  17. How do I get to the start line?

  18. Will the event take place on closed roads?

  19. Will there be any feed stations and mechanical help/medical assistance around the course?

  20. Can I wear fancy dress or decorate my bicycle?

  21. When will road closures be announced?

  22. Can I cycle on the closed roads even if I am not participating?

  23. Who do I contact if I can’t find an answer to my road closure enquiry?

  24. Where can I park my car? Can you suggest any accommodation close by?

  25. Will public transport be affected?

  26. What parking will be available to people living and working on affected roads?

  27. Will I be able to watch the event on TV?

  28. My street/village/community want to hold a celebration on the day of the race, how can we get involved?

  29. Further questions:

 

  1. What is VELOTHON Wales?

    Combining a closed road sportive alongside a UCI sanctioned professional race, the 2017 VELOTHON Wales promises to deliver a truly spectacular cycling event. VELOTHON Wales is a 140km challenging route, which incorporates 2 famous climbs of "Caerphilly" and "The Tumble”.

    We will also be offering a 110k route, following a similar course to the 140k, but with half the climbing of the 140k route. This race is for beginner and intermediate cyclists who find cycling a fun way to stay fit, and make it a vital part of their regimen. This group consists of riders who find excitement in a race experience, and are consistently eager to beat their personal best.

    Embark on the completely closed road cycling sportive that takes in some of Wales' most breathtaking scenery and starts and ends in the very heart of Cardiff. Offering a challenging route, VELOTHON Wales is a superb opportunity to test your endurance or to fundraise for a worthy cause.

    The Sportive Route is the same as the Pro Route, the only difference is the pro’s will do a circuit of Cardiff city on their return before the finish.

    Date: Sunday 9th July 2017
    Location: Cardiff, South Wales, CF10 3ND
    Time: from 07:00

    Distance

    140k

    110k

    Total Climb

    1822m / 5990ft

    940m / 3100ft

    Capacity

    15,000

    1,000

    Entry Pricing

    Initial entries @ £62, then @ £69

    Initial entries @ £59, then £65

    Course Map

    Click here

    Click here

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  2. What is a VELOTHON?

    A VELOTHON is a sportive that provides you with the ultimate opportunity to reward yourself for all the blood, sweat and tears in training. Choose from a variety of distances that will make for a fitting challenge - no matter your skill level. Ride some of the most stunning courses in the world and get ready for the full pro treatment: Highest standards, completely closed roads, professional timing and thousands of spectators.

    The UCI VELOTHON series consists of multiple races across the globe and is expected to draw 50,000 plus participants in total in 2017.

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  3. What type of bicycle will I need and are tandems allowed?

    The following bike(s) are forbidden at VELOTHON Wales – bikes with disc wheels, handlebar extensions, recumbent bicycles, electronic bikes of any kind, fixed gear bikes / single speeds / fixies (allowed with two independent brakes and a free hub), any attachment parts that endanger other riders (e.g. kick stands that stick out), bike trailers, child seats, bottle cages under or behind the saddle, drinking bottles that are made of non-breakable or hard materials like aluminium or hard plastic. Riders wishing to take part on a tandem together will need to enter each competitor individually and pay the applicable fee.

    DISC BRAKES
    Disc brakes are currently legal to use during the event however we are subject to UCI rules and we are subject to any change they make.

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  4. Is the route available?

    VELOTHON 140

    The 140k route will copy the 2016 format with riders leaving Cardiff to the east, visiting Newport and Usk, before entering the Brecon Beacons National Park to tackle the legendary Tumble climb – a highlight of the Tour of Britain and home to VELOTHON Wales’ King of the Mountains challenge.

    The route then heads south via Pontypool and Newbridge on its way to Caerphilly for one final climb up the stunning Caerphilly mountain, before finishing with a fast decent towards the finish line located in the heart of Cardiff city centre.

    Distance: 140km / 87mi
    Total Climb: 1822m / 5990ft


    VELOTHON 110

    We will also be offering a VELOTHON 110k route, following a similar course to the 140k, but with half the climbing of the 140k route. This race is for beginner and intermediate cyclists who find cycling a fun way to stay fit, and make it a vital part of their regimen. This group consists of riders who find excitement in a race experience, and are consistently eager to beat their personal best.

    Cyclists will leave Cardiff to the east, heading through Newport and Usk before turning south towards Pontypool and Newbridge on its way to Caerphilly for the only climb up the stunning Caerphilly mountain, before finishing with a fast descent towards the finish line, in the heart of Cardiff city centre.

    Distance: 110km / 68 mi
    Total elevation: 940m / 3100ft

    Route maps can be found here.

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  5. What is the exact route distance?

    The route is 140k – with 1822m of climbing.
    The 110k route has 940m of climbing.

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  6. I want to start with my friends/club mates/family. How can I arrange this?

    When you enter you will have the opportunity to enter a team name on the first page of the registration process and create a password; subsequent team registrants will be able to locate the team and add themselves using the password.

    If you want to join a team after you have registered, you will need to follow the steps below:
    1. Go to https://myevents.active.com and log in
    2. Find your registration to 2017 Velothon Wales
    3. Click on either Create a Team or Join a Team

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  7. Are there any cut off times for this event?

    In order to ensure the roads are clear in time for the Pro Race, a number of ‘sweep vehicles’ will travel the entire route at 19km per hour (12 miles per hour). If you are caught by this convoy of vehicles, you will be required to withdraw from the event to ensure the roads are clear for the start of the pro race. The vehicles will then take you and your bike back to the start / finish area in Cardiff city centre.

    As long as you are on target to finish the 140k event in less than 7 hours and 30 minutes, you should not come into contact with the sweep vehicles at any point. Even the last person to cross the start line will have this full allocation of time available to reach the finish line.

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  8. What is the minimum age for VELOTHON Wales participants?

    The minimum age to participate is 16 years old by 31st December 2017 but that anyone under the age of 18 on race day must have the waiver signed by a parent or guardian.

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  9. Can I change my estimated average speed?

    Yes you can. If you have incorrectly inputted your estimated completion time or you would like to change the time you indicated when you registered, visit your account on Active (you would have set this up upon registration) via https://myevents.active.com/login.jsf. You have until the start times are allocated to make this correction.

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  10. I need to withdraw due to injury, work, family commitments etc. Can I have a refund?

    Refund Policy:
    As outlined in the terms and conditions displayed on our website and signed when entering the race, a participant may withdraw free-of-charge up to two weeks after payment of the event fee. Notice of withdrawal from the event must be communicated by emailing stating clearly the desire to withdraw and putting the word WITHDRAWAL in the subject line of the email. Withdrawals will not be accepted by telephone. After the expiry of the two-week post payment period, the entry fee will not be refunded. The 8% processing fee which is added onto the entry fee (and any extra items you purchase at point of entry) is non-refundable.

    Transfer Policy:
    Participants will be able to transfer their entry to another participant up to one month before the event (June 9, 2017). Any transfer to another participant will be subject to a transfer fee of £15. Transfers are conducted through the online entry system by the withdrawing participant and the new participant. The new participant will pay the relevant fees through the entry system and once complete, the withdrawing participant will automatically receive their refund from the entry system minus the transfer fee. No transfers will be possible for participants withdrawing less than one month before the event (June 10, 2017 or later).

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  11. Can I defer my entry to next year or transfer my event distance?

    Entries cannot be deferred to the following year nor to any other event. For more details on our policies please see here.

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  12. I entered the wrong event, can I change which distance I am registered for?

    Transfers between race distances can be made online up until one month before the event (June 9, 2017) or until the event the athlete wishes to transfer into has sold out. Any transfer between distances will be subject to a transfer fee of £15.

    If you decide to upgrade your event to a longer distance and space is available, you will need to pay the difference in entry fees. If you decide to downgrade your event to a shorter distance and space is available, unfortunately we are not able to refund the difference in entry fees.

    If you would like to transfer between race distances please log in to your MyEvents Portal and select Change Event Category

    Please be aware that you cannot transfer to a sold out event.

    For more details on how to do this, please see here

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  13. How can I volunteer?

    Every sporting event relies on the amazing contribution from volunteers to give their time to assist the event with managing athletes as they arrive, register, race and then leave. To become part of the VELOTHON Wales team please register here.

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  14. Where is the best place to spectate?

    While some areas are closed to spectators for safety reasons, there will be many spots to spectate. More information and a spectator guide will be published closer to the event.

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  15. Will you mail out race numbers and race information? When will I receive these?

    No race packs will be mailed out. Registration and race pack collection will be available on Friday 7th and Saturday 8th July only. There will be no registration nor race pack collection on event day. The race packs must be collected in person. For race pack collection (in Cardiff) each participant will receive his/her race pack upon the presentation of photo identification (e.g. passport or driving licence) and email confirmation. If a participant cannot appear personally, he/she has to make sure that the race pack is collected by a person who has been authorised in writing by said participant. You can download a LETTER OF AUTHORITY on our website.

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  16. When will I know my start time?

    This information can only be provided nearer to the event, we will email you to let you know your exact start time.

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  17. How do I get to the start line?

    The Start and Finish of the event, as well as the race village and expo will be based in the heart of Cardiff City Centre, close to City Hall, Cardiff Crown Court, the National Museum and the University.

    Instructions for participants will be sent out closer to the event. The race will start/finish in the heart of Cardiff City centre.

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  18. Will the event take place on closed roads?

    In order to ensure the safety of all of our competitors, roads will be completely closed for the duration of the event. We are working closely with local authorities to finalise details, including precise timings and diversions, which will be available to view on our website closer to the event. We are working hard to keep disruption to a minimum this year and improving the level of detail in our resident communications. Affected businesses and residents will be contacted direct, provided with a preview of the route and invited to get in contact if they have any arrangements that will be affected by road closures. They will be contacted again 6 weeks prior to the event with detailed road closure times.

    The route has been reviewed from last year and event organisers and local authorities have worked hard to improve arrangements around certain troublesome pinch points. Much of the route will remain the same, however, and event organisers will embark upon a resident and business communications programme to ensure that affected parties are fully informed as soon as possible.

    Anyone with particular transportation challenges on that day are encouraged to call 02921 660 790 or email  so the road access team can do their best to assist with queries.

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  19. Will there be any feed stations and mechanical help/medical assistance around the course?

    Feed stations are designated points on the race route where competitors can stop to use toilet facilities and to re-fuel, with various food and drink options available. Organisers are putting together the final details of where the feed stations will be located and what the offer will be at each location. These provisional locations are displayed on the route map. Mechanical and medical support will also be available at the race village and on the route. The precise detail of this will be announced as soon as it is ready.

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  20. Can I wear fancy dress or decorate my bicycle?

    Nothing you wear can obscure your vision or hearing and you must wear a helmet at all times. Anything that could pose a risk to other participants, detach at speed or get caught in the moving parts of your bicycle will not be permitted.

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  21. When will road closures be announced?

    The route will be closed to traffic, including cycles that are not participating in the event. Dedicated crossing points and diversions will be in place. Please consult road closure information or seek permission from a traffic marshal before crossing any part of the route. For road access queries please contact  and the team will be happy to help.

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  22. Can I cycle on the closed roads even if I am not participating?

    The route will be closed to traffic, including cycles that are not participating in the event. Dedicated crossing points and diversions will be in place. Please consult road closure information or seek permission from a traffic marshal before crossing any part of the route.

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  23. Who do I contact if I can’t find an answer to my road closure enquiry?

    If you have a specific enquiry related to road closures that is not answered when information is distributed early in the New Year, you can  call 02921 660 790 or email  and the team will be happy to help.

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  24. Where can I park my car? Can you suggest any accommodation close by?

    Please follow this link to explore the various parking options in Cardiff, where the race will start and finish: Click here

    If you are driving, please leave plenty of time to get to the event and please visit the road closure section of the website to fully understand which routes into the city will be closed. We discourage competitors from driving to the event on the day due to the number of challenges you may face in getting into the city due to the road closures that will be in place to facilitate the event. There is a wide range of accommodation options in South Wales for all budgets. The following websites provide useful information about accommodation in Wales, Cardiff and the surrounding areas: 

    www.visitcardiff.com
    www.visitwales.com
    http://www.newport.gov.uk/en/Leisure-Tourism/Visit-Newport/Visit-Newport.aspx
    http://www.visitcaerphilly.com
    http://www.visitmonmouthshire.com
    http://www.visittorfaen.co.uk

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  25. Will public transport be affected?

    Public transport will operate as normal where possible with diversions put in place. Inevitably, some services will be reduced or suspended if they cannot get around road closures. Further information will be communicated by transport providers closer to the event.

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  26. What parking will be available to people living and working on affected roads?

    While the route will be designed to keep restrictions to a minimum, some people will need to make alternatives parking plans during the event. Any cars parked on the route after parking instructions are implemented will be removed.

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  27. Will I be able to watch the event on TV?

    VELOTHON Wales will be showing a highlights programme after the race. More details and exact schedules/timings will be announced in due course.

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  28. My street/village/community want to hold a celebration on the day of the race, how can we get involved?

    Decoration/cheering posters/street dressing templates will be available to download from our website closer to the event for those wishing to celebrate the sportive and UCI pro race passing through their area. More details will be announced in due course.

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  29. Further questions:

    Should you have any questions that aren’t addressed in the FAQ’s please contact us at and our team will be happy to assist. Further information will be detailed in the athlete guide closer to the event,

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